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Requirements for a staff register

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What is a personalliggare (staff register)?

A personalliggare is a staff register where you record every day who is working in the business, with name, ID number and the times they start and finish. Skatteverket, the Swedish Tax Agency, requires it in several industries. It must always be available at the premises and be shown immediately during an unannounced inspection. The purpose is to counter undeclared work.

Which industries must keep a staff register?

The requirement follows the Swedish tax procedure act and covers, among others:

  • Restaurants, cafés and pizzerias

  • Hairdressing, beauty and body care

  • Laundries

  • Construction work on a building site

  • Car workshops and vehicle service

  • Food and tobacco wholesalers

What must be recorded in the register?

The register must contain the name and ID number of everyone who is active, together with the time when work starts and ends. The details must be entered on the same day, and you as the owner as well as family members who work must also be recorded. The register must be kept at the business premises.

Inspections and control fees

Skatteverket carries out unannounced inspection visits, and the register must then be available immediately. If it is missing or incomplete, Skatteverket can charge a control fee, plus a fee for each person who is working but not recorded. A correctly kept register is therefore both a legal requirement and protection against unnecessary fees.

How to make the staff register digital

The easiest way to meet the requirements is an electronic staff register via a digital time clock, which Skatteverket allows. With Operativo's digital staff register your staff clock in with their ID number and a PIN, everything is logged automatically and the register is always up to date and ready for inspection, with no paper and no manual work.

Frequently asked questions about the staff register

If you run a business in restaurants, hairdressing and beauty, laundry, construction, car workshops or as a food and tobacco wholesaler, you must keep a staff register (personalliggare) under the Swedish tax procedure act.
Yes. Skatteverket allows an electronic staff register. A digital time clock like Operativo keeps the register automatically, so you avoid paper and manual work.
The name and ID number of everyone who is active, plus the time when work starts and ends. The details must be entered daily and be current at an inspection.
Yes, as a rule everyone active at the premises must be recorded, including owners and family members who work.
Skatteverket can charge a control fee if the register is missing or incorrect, plus a fee per person who is not recorded. A correct digital register protects you from the fees.
The inspection visits are unannounced and can happen at any time during opening hours. That is why the register must always be up to date and ready to show.
The easiest way is a digital staff register via a time clock. With Operativo staff clock in with their ID number and a PIN, and the register is kept automatically.
Yes. The digital staff register is included in Operativo's time clock. See current prices on our pricing page, with no lock-in.