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Digital staff register

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The whole operation
in one app

Scheduling, time clock and
payroll data in one place

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A staff register that fills itself

With Operativo, your staff register is kept automatically. When staff clock in and out with their ID number and PIN, it records who is working and when, right in the cloud, with no paper or loose notes. Your digital staff register is always up to date and ready to show during a Skatteverket unannounced inspection, so you meet the legal requirements without any manual work.

Always ready for a Skatteverket inspection

  • Always up to date:
    Every clock-in and clock-out is recorded instantly, the register is never behind.

  • Ready for every inspection:
    Open the staff register in the app on site and show right away who is working.

  • Correct details per person: Name, ID number and clock-in and clock-out times are recorded correctly for everyone working.

From clock-in to payroll, all connected

The staff register ties into the rest of Operativo. The same clock-in that records who is working also collects all hours worked in time tracking, regular hours, unsocial-hours pay and overtime. Staff clock in once, and everything else takes care of itself.

How the staff register works, step by step

Getting started with the digital staff register takes just a few minutes. You set up your location and staff, then the time clock does the rest:

  • Staff clock in:
    At the staff entrance everyone clocks in with their ID number and PIN, it takes seconds.

  • The register updates automatically:
    Every clock-in and clock-out is recorded straight into the staff register, no paper, no manual handling.

  • Show it during an inspection:
    Open the staff register in the app and show Skatteverket who is working, right on site.

  • No double work: The same clock-in is passed on to time tracking and payroll data, with no double entry.

Staff register for every industry that needs one

A staff register is required in several industries. Restaurants, cafés and pizzerias, hairdressers and beauty salons, laundries, construction sites and car workshops are all covered, and with Operativo the register is kept automatically via the time clock, whatever the industry. Restaurants and cafés build service schedules, shops and warehouses plan shifts, and care, hotels and other businesses manage staffing around the clock, all in the same staff schedule, linked to time and payroll.

Frequently asked questions about the staff register

A staff register (personalliggare) is a record where you log each day who is working in the business, with name, ID number and times. Skatteverket requires it in several industries and it must be available immediately during an inspection.
Among others: restaurants, cafés and pizzerias, hairdressing and beauty, laundries, construction sites, car workshops, and food and tobacco wholesalers. The requirement follows the Swedish Tax Procedure Act.
Yes. When staff clock in and out with their ID number and PIN, everything is logged automatically in Operativo. Your digital staff register is always up to date and ready to show during a Skatteverket inspection, with no paper and no manual work.
Yes. Skatteverket allows an electronic staff register. With Operativo it is kept automatically via the time clock, so you never have to fill it in by hand and risk gaps.
Skatteverket can make unannounced visits. The staff register must then be shown right away. With Operativo you open it in the app on site, everyone who has clocked in is recorded with their times.
Yes, as a rule everyone active in the premises must be recorded, including owners and family members who work. In Operativo everyone clocks in the same way.
Skatteverket can charge a control fee if the staff register is missing or incorrect, plus a fee per person who is not recorded. A correct digital staff register protects you from the fees.
Yes. The digital staff register is included in Operativo's time clock, together with scheduling, time tracking and payroll data. See current prices on our pricing page, no lock-in.